Planning a wedding is one of the most exciting times in your life—but it can also feel overwhelming with all the decisions you need to make. From choosing a venue to finding the perfect dress, there’s a lot to consider. One decision that often gets pushed down the to-do list is booking a wedding videographer. But here’s a little industry insight: timing matters. If you want to ensure your big day is captured in all its cinematic glory, you’ll want to book your videographer sooner rather than later.
So, when exactly should you book your wedding videographer? Let’s break it down.
Why Timing Matters
High-quality wedding videographers tend to book up fast—sometimes a year or more in advance, especially during peak wedding season (spring through early fall). Just like popular venues and photographers, the best videographers have limited availability.
Think about it: while a florist or baker can often handle multiple weddings in a weekend, a videographer typically films one wedding per day. That means if you’ve found someone whose style you love, waiting too long could mean missing out.
The Ideal Timeframe: 9-12 Months Before Your Wedding
The sweet spot for booking your wedding videographer is 9 to 12 months before your big day. This gives you time to:
- Review portfolios: Every videographer has their own storytelling style—some love cinematic slow-mo and emotional narration, while others might favor a more documentary or journalistic approach.
- Schedule consultations: Chatting with potential videographers gives you a feel for their personality, responsiveness, and professionalism—key traits for someone who will be with you all day!
- Secure your date: Once you’ve decided, you can lock in your date and begin planning how your story will be told.
Booking Early = Peace of Mind
Booking early also gives you more time to:
- Coordinate with your photographer and planner, ensuring all creative professionals are aligned on the schedule.
- Discuss specific shots or moments you want captured—like a first look, private vows, or special dance.
- Plan add-ons, such as drone footage, raw footage, teaser trailers, or same-day edits.
You’ll feel more relaxed knowing one of your most important wedding vendors is already set.
What If You’re Booking Last-Minute?
Not all weddings follow a year-long planning schedule—and that’s okay! If your wedding is just a few months away, don’t panic. Many videographers have openings, especially for weekday or off-season weddings.
Here’s what to do:
- Reach out ASAP: Provide your date, venue, and a bit about your day. The more details, the better.
- Be flexible: If your top choice is booked, ask if they can recommend someone with a similar style.
- Check package availability: Some videographers may offer smaller packages for shorter lead times.
How to Choose the Right Videographer
Booking early gives you more choices—but it’s just as important to choose the right fit. Look for:
- A strong portfolio: Do you love their editing style, music choices, and emotional impact?
- Great reviews: What do other couples say about working with them?
- A connection: You’ll be spending a lot of time with this person—make sure you click!
Final Thoughts
Your wedding is one of the most important days of your life. Long after the cake is eaten and the flowers have wilted, your wedding film will allow you to relive every laugh, tear, and heartfelt moment.
So, when should you book your wedding videographer? As early as possible. Ideally, 9-12 months before your wedding date, or even sooner if you have your heart set on someone specific.
Don’t let your dream videographer be “the one that got away.” Start your search early, and you’ll be one step closer to having your wedding story beautifully told—forever.