Your wedding day is one of the most important moments of your life—and capturing it beautifully requires the right photographer. But with so many vendors to book and timelines to juggle, one question always comes up:
When should you book our wedding photographer?
In this guide, we’ll break down exactly when to book, why timing matters, and how to secure the perfect photographer or videographer for your big day—without unnecessary stress.
The Short Answer: Book 9–12 Months in Advance
Most wedding photographers and videographers recommend booking at least 9–12 months before your wedding date, especially if your wedding falls during peak season (spring through early fall).
However, there’s more to it than just picking a date. Let’s look at a full planning timeline.
Wedding Photographer Booking Timeline
12+ Months Before the Wedding: Start Researching
- Begin searching online for photographers and videographers.
- Browse portfolios, read reviews, and follow them on social media.
- Ask recently married friends for recommendations.
- Make a short list of 3–5 professionals whose style and vibe match yours.
9–12 Months Before: Lock In Your Photographer
- Schedule consultations with your top picks.
- Review packages, contracts, and availability.
- Ask to see full wedding galleries—not just highlight reels.
- Sign the contract and pay the deposit to secure your date.
Once you book, you can relax knowing one of your most essential vendors is confirmed.
6–9 Months Before: Schedule Your Engagement Session (If Included)
- Many photographers offer engagement shoots in their packages.
- This is a great chance to get comfortable in front of the camera.
- You can also use the photos for save-the-dates, wedding websites, or guest books.
3–6 Months Before: Confirm Details
- Share your wedding day timeline and venue details.
- Let your photographer know about:
- First looks
- Special moments or traditions
- VIPs (like grandparents, siblings, etc.)
- Discuss lighting needs and indoor/outdoor plans.
If you’ve also booked a videographer, this is a great time to coordinate their schedules for seamless coverage.
1 Month Before: Final Check-In
- Confirm arrival time, address, and any last-minute changes.
- Share your family shot list (if applicable).
- Talk about expectations: candid moments, formal portraits, ceremony rules, etc.
A quick check-in ensures everyone is on the same page and fully prepared.
What If You’re Booking Last Minute?
If your wedding is less than 6 months away—don’t panic! Great photographers may still have availability, especially:
- On weekdays or Sundays
- In the off-season (winter months)
- For smaller or elopement-style weddings
Reach out quickly and be flexible with timing or packages to make it work.
Why Early Booking is Worth It
Booking early means you get:
✅ Your first-choice photographer
✅ More time to plan and personalize your shoot
✅ A trusted pro who knows your story and style
✅ Peace of mind heading into the final stretch
Plus, popular photographers book out fast—especially those with unique storytelling styles, like documentary-style or cinematic videographers.
Final Thoughts
Your photographer isn’t just someone with a camera—they’re the storyteller of your wedding day. The sooner you book, the better they can plan, prepare, and deliver the emotional, timeless memories you deserve.
We’re here to help guide you through every step—from early inquiries to final delivery. Whether you’re planning a grand celebration or an intimate elopement, we’ll make sure your memories are captured with heart and authenticity.